PROJECT MANAGER (100%)
ENVIRONMENTAL RESOURCES CENTER
WORKING TITLE: Project Manager (100%)
OFFICIAL TITLE: Administrative Program Specialist (no prefix)
GEOGRAPHIC AREAS SERVED: Statewide, multi-state and nationwide responsibilities.
OFFICE LOCATION: Environmental Resources Center, 445 Henry Mall, Room 202, Madison, Wisconsin 53706
POSITION PURPOSE AND FOCUS:
The grant-funded Project Manager will manage one or more statewide, multi-state and/or national projects with a multi-disciplinary staff of professionals in and outside of Wisconsin with expertise in adult education, evaluation, marketing, instructional design, natural resource management, curriculum development, and natural resource education/outreach. The Project Manager will work with staff and partners to develop implement and evaluate a targeted program to increase the number of trained professionals providing conservation related services to rural landowners. The project will ensure that trained professionals are capable of producing a high quality product that meets program partner requirements. The Project Manager will ensure that long-term objectives and strategies are collaboratively developed and implemented consistent with project goals.
ENVIRONMENTAL RESOURCES CENTER (ERC) Mission: The ERC works in collaboration with UW System and UW-Extension, Cooperative Extension county-based colleagues to extend the University to local residents so that they may ensure vibrant, sustainable communities with opportunities for growth and development that are equivalent or greater than those of today. Our mission is to empower individuals and communities to make conscious, well-informed decisions about their environments and the social processes involved in caring for those environments.
PRIMARY DUTIES/ESSENTIAL JOB FUNCTIONS:
- Work with ERC Conservation Professional Training Director to delegate tasks and responsibilities to appropriate personnel
- Serve as a primary point person for both internal and external project communication, including developing and maintaining relationships with external and internal project partners
- Create unique protocols and processes to effectively initiate, organize and manage each project
- Plan and schedule project timelines and milestones using appropriate tools
- Track project milestones and deliverables
- Develop and deliver progress reports, proposals, requirements documentation, and presentations
- Facilitate communication among project team members through face-to-face and web-based formats; identify and assist in resolving project team issues or concerns
- Within the context of project deliverables, determine the frequency and content of status reports from the project team, then analyze results and troubleshoot problem areas
- Ensure that programmatic and administrative position responsibilities are inclusive and conducted in a manner that enables all potential employees and clientele to have equal access to programs and facilities
- Reach and engage diverse audiences in ways that are inclusive and do not discriminate to ensure full access to programs, facilities and educational services
- Build, strengthen and sustain trust-based relationships to promote cooperative and respectful work environments
- Develop and maintain relationships with programmatic and funding partners in ways that effectively communicate the value of Extension
- Ensure that course products meet Section 508 compliance requirements.
- Be responsive to evolving position, program, office and organizational needs; perform adjusted or additional duties as requested including, but not limited to: Visioning/strategic planning, cost/budget planning and management, contracts, workload analysis, meeting facilitation and quality assurance/control
- Contribute leadership, as needed, to ensure effective Extension office operations
- Make individual arrangements for transportation adequate to meet position responsibilities and essential job functions
- Travel occasionally at the national and regionally level
- Work evenings and weekends occasionally
The primary accountability relationships for this position are with the Project Co-Directors (hiring authority) and the Community, Natural Resource and Economic Development State Program Office.
TO BE CONSIDERED ELIGIBLE FOR THIS POSITION, YOU MUST MEET ALL OF THE
FOLLOWING MINIMUM QUALIFICATIONS:
- Bachelors degree, with a degree or certificate in a field that relates to the responsibilities of this position
- Demonstrated project management skills including grant-writing, budget development, and fiscal resources management
- Demonstrated success managing budgets
- Ability to lead and collaborate actively with others in a team environment; ability to provide staff direction for achieving project objectives
- Demonstrated success in managing and promoting programs with impact in mind, including the ability to communicate impacts to specific audiences
- Ability in planning, implementing, and evaluating programs that utilize multi-disciplinary approaches
- Knowledge and skills to effectively interact with people from different cultural backgrounds, including those associated with race, ethnicity, national origin, religion, socioeconomic status, age, gender, disability, sexual orientation, and other aspects of human diversity
BEST QUALIFIED APPLICANTS MAY ALSO DEMONSTRATE THE FOLLOWING PREFERRED
KNOWLEDGE, SKILLS AND ABILITIES:
- Documented experience or training in project management
- Demonstrated skill using computers including the internet, word processing, project management software, spreadsheets, and database management programs
- Experience working with diverse partners and independent interests
- Knowledge of complex political environments in which Cooperative Extension works, particularly at regional and state levels, and successful experience in these environments
- Effective group facilitation skills
- Successful volunteer or paid experience working with people from diverse backgrounds and experiences
- Demonstrated skills in building and maintaining professional work environments
- Strong interpersonal relationship and problem-solving skills in a team setting
- Effective communication and presentation skills using a variety of methods and technologies
- Ability to promote Cooperative Extension and its programs through various media and public relations strategies
- Knowledge of the legacy of Cooperative Extension as part of the U.S. system of land-grant institutions, dedicated to service in the public good
TYPE OF APPOINTMENT:
This position is a fixed-term terminal academic staff appointment in Cooperative Extension, a division of the University of Wisconsin-Extensionthat is grant funded for two years with the potential of renewal depending on funding.
This position is subject to UW System, UW-Extension and Cooperative Extension human resource policies. This position description is not intended to be comprehensive in nature given the changes in primary duties/essential job functions and position expectations that can occur over time in response to emerging and assessed community, program and organizational needs. Changes to this position description are subject to the approval of the Cooperative Extension Human Resource Development Office and those to whom the position is accountable.
POSITION BENEFITS AND SALARY:
State of Wisconsin benefits (https://www.wisconsin.edu/ohrwd/benefits/), including retirement, vacation, sick leave, health insurance, and other insurances. Anticipated starting salary is $48,333.00 and is commensurate with minimum and preferred qualifications and experience.
As an affirmative action employer,UW-Extension provides equal opportunity in programs and employment; and is strongly committed to maintaining a climate supportive of respect for differences and equality of opportunity. UW-Extension does not discriminate on the basis of age, race, creed, color, disability, sex/gender, sexual orientation, national origin, ancestry, religion, marital status, identity as a veteran, disabled veteran, Vietnam veteran or any other military service, arrest record or non-program related conviction record. We promote excellence through diversity and encourage all qualified individuals to apply.
It is the policy of UW-Extension to provide reasonable accommodations for qualified individuals with disabilities who are employees or applicants for employment. If you require an accommodation to participate in any part of the hiring process, please contact Human Resources at email@example.com. Please call 711 if you are hearing or speech impaired and need assistance.
CRIMINAL BACKGROUND CHECK:
A background check will be conducted for the finalist candidate. Employment is contingent upon a completion of a successful background check and establishment of identity and verification of employment eligibility as required by the Immigration Reform and Control Act of 1986. Additionally, UW-Extension reserves the right to verify any/all information you state or imply within your application materials to confirm your qualification(s) prior to appointment to the position.
HOW TO APPLY:
All applicants wishing consideration must apply online and attach all required application documents/materials at the time of application. Applications will be accepteduntil April 9, 2017.Please click on the link below to apply. http://www.uwex.edu/jobs/
Required application materials are: (1) a cover letter that summarizes how your qualifications meet the expectations of this position; (2) a current resume; (3) contact information for three professional work references, and (4) your college transcript. Unofficial copies of transcript(s) are acceptable when applying for this position. Official transcripts are required upon hire.
For questions regarding the position, please contact Kevin Erb at firstname.lastname@example.org (920) 391-4652. For technical questions or assistance, please contact UW Service Center at (888) 298-4159. For all other questions please contact email@example.com .
ADMINISTRATIVE MANAGER (100%)
WISCONSIN GEOLOGICAL AND NATURAL HISTORY SURVEY
WGNHS Mission: The Wisconsin Geological and Natural History Survey (WGNHS) is part of Cooperative Extension, one of four divisions of the University of Wisconsin-Extension. The WGNHS conducts earth-science surveys, field studies, and research. It provides objective scientific information about the geology, mineral resources, water resources, soil, and biology of Wisconsin. The WGNHS collects, interprets, disseminates, and archives natural resource information and communicates the results of its activities through publications, technical talks, and responses to inquires from the public. These activities support informed decision making by government, industry, business, and individual citizens of Wisconsin. More information about the WGNHS can be found at http://www.uwex.edu/wgnhs/
Working Title: Administrative Manager (100%)
Official Title: Administrative Program Specialist (title prefix to be determined)
Office Location: Wisconsin Geological and Natural History Survey, 3817 Mineral Point Road, Madison, Wisconsin, 53705-5121
Position Purpose: The Administrative Manager provides administrative and fiscal leadership to ensure that WGNHS is successful in achieving its mission. Working collaboratively with Survey staff, this position administers the General Purpose Revenue (GPR) and extramural funds needed by WGNHS to offer programs and services. The Administrative Manager assists in the areas of hiring and workplace policies to ensure that appropriate personnel procedures and policies are followed at WGNHS.
Primary Duties/Essential Job Functions:
- Provide leadership and specialized administrative and fiscal services to support WGNHS program areas:
- Serve as a member of the WGNHS management team - Develop and implement the annual budget (approximately $1.5 million) in accordance with decisions made by the management team - Monitor and manage the annual and project budgets; prepare budget reports and projections throughout the year - Coordinate budget, financial monitoring, analysis, and reporting activities at the departmental and divisional level - Work closely with WGNHS staff to facilitate program and project activities - Oversee procurement of supplies and services in accordance with UW rules and regulations
- Collaborate with WGNHS staff and the UW Extension Office of Extramural Support to develop proposals and monitor budgets for extramural support funds:
- Prepare budget figures for grant proposals - Work with project directors to expend grant funds, create appropriate records and monitor budgets - Coordinate inter-institutional agreements, subcontracts, and other administrative relationships in support of extramural funding
- Administer personnel functions of the WGNHS:
- Direct the hiring process for permanent and temporary WGNHS staff positions, including student appointments - Work with the Cooperative Extension Human Resource Development Office to ensure that current recruitment and hiring guidelines are followed - Develop and implement administrative procedures for WGNHS - Lead effort to instruct employees in office policies and procedures
- Supervise administrative support staff (currently one FTE):
- Interview and make hiring decisions for administrative support staff - Instruct staff in office policies and procedures - Conduct performance evaluations
Accountability Relationships: The position is accountable to the position of State Geologist and WGNHS Director. The position provides services to about 21 WGNHS staff, and supervises one administrative support staff. The position coordinates WGNHS administrative functions with those of UW Extension Business and Human Resources Services.
TO BE CONSIDERED ELIGIBLE FOR THIS POSITION YOU MUST MEET ALL OF THE FOLLOWING MINIMUM QUALIFICATIONS: - Bachelors degree and three (3) years of relevant administrative/fiscal experience in a governmental, public sector or higher education setting, OR, 5 years of relevant administrative/fiscal experience in a governmental, public sector or higher education setting - Demonstrated experience working with spreadsheets and formulas - Ability to manage and supervise office staff, which may include prior lead worker responsibilities - Demonstrated ability to accomplish detail-oriented work duties, including those associated with budget and personnel administration - Knowledge and skills to effectively engage with people from different cultural backgrounds including those associated with race, ethnicity, national origin, religion, socioeconomic status, age, gender, physical and cognitive ability, sexual orientation, and other aspects of human diversity
BEST QUALIFIED APPLICANTS WILL ALSO DEMONSTRATE MANY OF THE FOLLOWING KNOWLEDGE, SKILLS AND ABILITIES: - Masters degree in business, accounting or related discipline - Experience in grant administration - Demonstrated management, personnel administration or supervisory experience - Excellent communication and writing skills - Strong interpersonal and problem-solving skills in a team setting - University or state administrative or financial work experience, including knowledge of fiscal and administrative rules, regulations, and procedures - Familiarity with on-line University of Wisconsin administrative tools, such as HRS, travel reimbursement, Wispr and WISDM - Ability to organize work and to work independently - Strong computer and related technology skills - Interest in the geology and/or natural history of Wisconsin - Knowledge of the legacy of Cooperative Extension as part of the U.S. system of land-grant institutions, dedicated to service in the public good
TYPE OF APPOINTMENT: This position is a fixed-term renewable academic staff appointment in the University of Wisconsin-Extension's division of Cooperative Extension, working within the WGNHS unit. Fixed-term academic staff appointments are made on an annual basis, with renewal possible.
POSITION CLARIFICATION: This position is subject to UW System, UW-Extension and Cooperative Extension human resource policies. This position description is not intended to be comprehensive in nature given the changes in primary duties/essential job functions and position expectations that can occur over time in response to emerging and assessed community, program and organizational needs. Changes to this position description are subject to the approval of the Cooperative Extension Human Resource Development Office and those to whom the position is accountable.
POSITION BENEFITS AND SALARY: State of Wisconsin benefits (https://www.wisconsin.edu/ohrwd/benefits/) including retirement, vacation, sick leave, health insurance, and other insurances. Starting salary range commensurate with qualifications: $49,000 to $62,000.
EQUAL OPPORTUNITY: As an affirmative action employer, UW-Extension provides equal opportunity in programs and employment; and is strongly committed to maintaining a climate supportive of respect for differences and equality of opportunity. UW-Extension does not discriminate on the basis of age, race, creed, color, disability, sex/gender, sexual orientation, national origin, ancestry, religion, marital status, identity as a veteran, disabled veteran, Vietnam veteran or any other military service, arrest record or non-program related conviction record. We promote excellence through diversity and encourage all qualified individuals to apply.
Materials will be made available in alternative format upon request. Please call 711 if you are hearing or speech impaired and need assistance. Direct inquiries concerning equal opportunity to: UW-Extension Office of Equity, Diversity and Inclusion; Room 501; 432 N. Lake Street; Madison, WI 53706. CRIMINAL BACKGROUND CHECK: A criminal records review will be conducted prior to employment. Completed consent forms will be requested at the time of final interviews. In compliance with the Wisconsin Fair Employment Act, convictions and pending charges will be considered only as they relate to this position.
APPLICATION PROCEDURE AND DEADLINE:
1) APPLICATION DUE DATE: To receive full consideration, application materials must be received by October 6, 2015 and include all of the following (WHEN UPLOADING DOCUMENTS, PDF FORMAT IS PREFERRED): a. COVER LETTER (up to two pages) in which you summarize how your qualifications meet those of the position. Please note that your response will be evaluated not only for content but for written communication skills as well. You are encouraged to refer to formal education, training, professional work history, volunteer work, research and any related life experiences in your response. Please follow the guidelines below to ensure your cover letter is as complete a summary of your qualifications as possible: -Prepare a summary paragraph for each of the listed Minimum Qualifications. -Include a paragraph that summarizes the knowledge, skills and abilities which you possess as particular strengths, beyond the minimum qualifications (see Best Qualified section). -If an "Initial Position Focus" is specified on the first page of the position description, describe any relevant experience you have related to the "Initial Position Focus".
b. PROFESSIONAL RESUME, including related education, professional work history and volunteer experience.
c. CONTACT INFORMATION FOR THREE (3) PROFESSIONAL WORK REFERENCES, including at least one person who has been your immediate supervisor. For each reference, please indicate the nature of your professional relationship and include the persons title, e-mail address and telephone number.
d. FINAL COLLEGE TRANSCRIPTS for each of your degrees. Unofficial copies of final college transcripts are acceptable when applying for this position. Official final college transcripts are required upon hire.
Please upload only the materials requested above. Any documents, other than those requested, will be deleted from your application. Application materials that do not comply with these instructions are incomplete and will not be considered. Applications received after the application due date will be accepted through the conclusion of the initial application screening process.
The University will not reveal the identities of applicants who request confidentiality during the application process, unless or until they become "final" candidates. The identities of "final candidates" must be revealed upon receipt of valid public records requests. According to the Attorney General, "final candidates" under Wisconsin Law means the five candidates who are considered most qualified for the position. See Wis. Stat. Sec. 19.36(7)(a).
A criminal records review will be conducted prior to employment. Completed consent forms will be requested at the time of final interviews. In compliance with the Wisconsin Fair Employment Act, convictions and pending charges will be considered only as they relate to this position.
2) How to apply. Please submit application materials to Cooperative Extension Human Resource Development Office online using the URLs below. Once you are in the Candidate Gateway, please make sure to click on the Advanced Search link and enter 10807 into the Job Opening ID field.
a. Before you get started with the online application process, we recommend you preview the frequently asked questions (FAQs). To do so, please copy and paste the following URL into your browser. External applicants can also view the FAQs after accessing the online system by clicking on the "Help" link in the upper right corner. https://helpdesk.wisc.edu/images/group61/21900/TAMFAQ_CandidateGateway.pdf
b. If you are applying as an applicant who is NOT currently employed by the University of Wisconsin System, please copy and paste the following URL into your browser: https://www.careers.wisconsin.edu/psc/careers/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?SiteId=31
c. If you are applying as a current employee of the University of Wisconsin System, please copy and paste the following URL into your browser: https://www.hrs.wisconsin.edu/psc/hrs-fd/EMPLOYEE/HRMS/c/HRS_HRAM_EMP.HRS_CE.GBL?Page=HRS_CE_HM_POST&Action=U&HRS_PERSON_ID=100374
Posting date: September 4, 2015 Closing date: October 6, 2015
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