Administrative/Clerical

 

Administrative Assistant
West Campus Admissions

Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Administrative Assistant, West Campus Admissions to begin in June of 2017.The Administrative Assistant, West Campus Admissions works as part of a team in a busy admissions office and reports to the Director of Admissions, West Campus. This position is a mix of administrative/office support and customer service, as the Administrative Assistant, West Campus Admissions is the initial point of contact for prospective families. The Administrative Assistant, West Campus Admissions supports the Director of Admissions, Associate Director of Admissions, and the Kindergarten Evaluator in the implementation of the admissions process for grades K-6.

Duties & Responsibilities including, but not limited to:
" Represent Brentwood School as the first point of contact for applicant families
" Oversee the creation and maintenance of all admissions files for grades K-6
" Record applicant materials into the Blackbaud database and follow-up with families or
schools for missing information as needed
" Prepare materials for all Kindergarten screening evaluations
" Maintain calendars for the Admissions Team including the scheduling of interviews,
tours and other appointments as needed
" Support the Admissions Office in the planning and execution of all K-6 admissions
events: open houses and transition events (some weekend work required)
" Interface with agencies, such as A Better Chance (ABC), The Independent School
Alliance for Minority Affairs, and Young Eisner Scholars (YES)
" Schedule the Parent Tour Guides
" Order and maintain office supplies for the department
" Perform duties as assigned by the Director of Admission and Associate Director of
Admissions West Campus.

Desired Skills/Qualities:

" High proficiency in Microsoft Word, Excel, PowerPoint, and Google office suite
" Experience with databases is required
" Discretion in dealing with sensitive and confidential admissions information
" Willingness and ability to prioritize assignments, look ahead at what might be needed
next, and multitask
" Ability to communicate and maintain collegial relationships with all constituents:
students, parents, teachers, and volunteers
" Energy, patience, and a sense of humor necessary to work effectively with others
" Capacity to work both independently and with a team
" An interest in and openness to professional growth and development
" A demonstrated commitment to diversity and inclusion
Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents
our student body and the city of Los Angeles. For further information about Brentwood School,
please visit the School's website: www.bwscampus.com

Interested candidates should submit a letter of interest, resume, and three references
electronically to:

Adrienne Agena
Director of Admissions, West Campus
aagena@bwscampus.com
 


 

Administrative Assistant, East Campus Admissions
BRENTWOOD SCHOOL

Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Administrative Assistant, East Campus Admissions to begin in June of 2017.

The Administrative Assistant, East Campus Admissions works as part of a team in a busy admissions office and report to the Director of Admissions, East Campus. This position is a mix of administrative/office support and customer service, as the Administrative Assistant, East Campus Admissions is the initial point of contact for prospective families. The Administrative Assistant, East Campus Admissions supports the East Campus Director of Admissions and the Admissions Office in the implementation of the admissions process for grades 7-12.

Duties & Responsibilities including, but not limited to:
" Represent Brentwood School as the first point of contact for applicant families
" Oversee the creation and maintenance of all admissions files for grades 7-12
" Record applicant materials into the Blackbaud database and follow-up with families or schools for missing information as needed
" File application materials
" Maintain calendars for the Admissions Team. This includes the scheduling of interviews and tours and other appointments as needed
" Support the Admissions Office in the planning and execution of all 7-12 admissions events: open houses and transition events (some weekend work required)
o Track RSVP's, create nametags, prepare materials, register applicants for events
" Coordinate and track files for the Admissions Committee process
" Interface with agencies, such as A Better Chance (ABC), The Independent School Alliance for Minority Affairs, and Young Eisner Scholars (YES)
" Manage the Parent Tour Guide program
" Order and maintain office supplies for the department
" Perform duties as assigned by the Director of Admissions, East Campus or the Senior Administrative Team

Desired Skills/Qualities:
" High proficiency in Microsoft Word, Excel, PowerPoint, and Google office suite
" Experience with databases is required.
" Discretion in dealing with sensitive and confidential admissions information
" Willingness and ability to prioritize assignments, look ahead at what might be needed next, and multitask
" Ability to communicate and maintain collegial relationships with all constituents: students, parents, teachers, and volunteers
" Energy, patience, and a sense of humor necessary to work effectively with others
" Capacity to work both independently and with a team
" An interest in and openness to professional growth and development
" A demonstrated commitment to diversity and inclusion
" Ability to communicate in Spanish preferred

Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. For further information about Brentwood School, please visit the School's website: www.bwscampus.com

Interested candidates should submit a letter of interest, resume, and three references electronically to Lauren Windom, Director of Admissions, ecadmissions@bwscampus.com

(post until 0711)


 

Administrative Assistant 2 - TMCC
Department TMCC
Department Web Address http://www.tmcc.edu/public-safety/ 
Full Time Equivalent: 100%

Position Type Classified
Comp Grade 25, 14.89 per hr, per NAC

Truckee Meadows Community College (TMCC) is recruiting for an Administrative Assistant 2 in the Public and Occupational Safety Department.

This position provides clerical support to the Public Safety departments Wildland, CPR and EMS continuing education programs as well as supporting the college credit programs for Fire and EMS courses. The primary duty is scheduling of classrooms and logistical needs for the Wildland program from November through May of each year. This position also tracks accounts payable and invoices agencies/organizations for student fees for the program and works closely with the Wildland program Coordinator. Additionally, the position completes classroom scheduling, contracts, time sheet input, student and community assistance, communication with outside agencies, other duties as required, and works closely with the AA4 and Director of the Public Safety department.

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

This position does not provide layoff rights and is contingent upon funding.

Candidates must exhibit an appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological and ethnic backgrounds.

Truckee Meadows Community College is a comprehensive community college located in Reno, Nevada and is part of the Nevada System of Higher Education. With five college sites and 20 plus community locations, each semester TMCC serves more than 11,000 students in state supported programs and many other students in non-credit programs. TMCC is a progressive institution that celebrates inclusion and diversity while supporting our core themes of academic excellence, student success, and access to lifelong learning. A new Health Science Center was recently opened and the Applied Technology Center has been completely renovated. TMCC is located in a beautiful environment rich with outdoor activities within the Great Basin of the Sierra Nevada Mountains. It is only a 40 minute drive to Lake Tahoe and within easy driving distance of three national parks (Yosemite, Lassen, and Death Valley). For more information, please go to www.tmcc.edu

For more information on Reno/Tahoe, please visit:

http://www.reno.gov/
http://www.tahoe.com/
http://livability.com/reno/nv
http://www.visitrenotahoe.com/reno-tahoe/what-to-do/arts-culture
http://renotahoe.about.com/od/parksrecreation/u/greatoutdoors.htm
http://www.davidsonacademy.unr.edu/

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Required Qualifications
Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience.

Preferred Qualifications
Contact Information for this Position
Applicant Help Desk:
775-784-1495
classifiedjobs@unr.edu

Special Instructions to Applicants
Please attach the following to your application.

1. Resume/CV List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

2. Cover Letter Optional

3. Three Supervisory References Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

4. Transcripts Optional If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Job Open Date 02/09/2017
Job Close Date
Open Until Filled Yes

To apply and for more information: https://www.unrsearch.com/postings/23561 


 

SENIOR PROGRAM AND FISCAL ADMINISTRATIVE SPECIALIST (100%) ENVIRONMENTAL RESOURCES CENTER

WORKING TITLE: Senior Program and Fiscal Administrative Specialist (100%)

OFFICIAL TITLE: Senior Administrative Program Specialist

GEOGRAPHIC AREAS SERVED: Statewide

OFFICE LOCATION: 445 Henry Mall, Room 202, Madison, WI 53706

TYPE OF APPOINTMENT: This position is a fixed-term renewable academic staff appointment in the University of Wisconsin-Extension division of Cooperative Extension. Fixed term renewable academic staff appointments are made on an annual basis with renewal possible.

POSITION PURPOSE: This position provides leadership to fiscal, grant, and program administrative duties for the statewide Environmental Resources Center (ERC), which is within the University of Wisconsin-Extension Community, Natural Resource and Economic Development (CNRED) program area. In particular, the position ensures program management support needs are addressed across the Center, especially relative to the multitude of programming grants received by principal investigators within ERC. The position collaborates with ERC Co-Directors, faculty, academic staff and others to ensure compliant fiscal operations. A core function of this position is building and maintaining effective working relationships with administrative leaders, faculty and staff so that they can succeed in accomplishing the mission of ERC and the CNRED program area. The position also works in close collaboration with other program management and fiscal administrative support staff positions within ERC and CNRED in support of their missions.

PRIMARY DUTIES/ESSENTIAL JOB FUNCTIONS: - Serve as a lead resource to the ERC Co-Directors, and as needed, the CNRED State Program Associate Director, and other staff in the area of grant planning and development, grant writing, grant management, grant budget development, budgetary invoicing and tracking and fiscal support - Provide lead fiscal management support while working collaboratively with ERC and CNRED administration, faculty and staff; effectively use the WISDM data management system to track and manage budgets for grants, revenue accounts, and ERC funding streams - Provide lead human resource management support to the ERC Co-Directors, and as needed, CNRED State Program Director and State Associate Directorin the development of position descriptions, recruitment plans, appointment contracts, and other duties associated with the filling of grant-funded and state program-related positions; collaborate with the Cooperative Extension Human Resource Development Office and Office of Budget and Fiscal Operations - Provide confidential clerical and logistical support to the ERC Co-Directors, and as needed, CNRED State Program Director including regional/national communications, meeting coordination support and logistics, contract and materials preparation, and travel scheduling and expense reimbursement reporting - Collaborate with Principal Investigators (PIs) and the ERC Evaluation Unitto meet reporting requirements of grants (document program effectiveness and relevant program outcome information) - In coordination with the ERC Marketing and Communications Unit, assist with developing external communications via our website, social media, newsletter, and development of PowerPoint presentations - Be responsive to evolving position, program, office and organizational needs - Participate in state ERC and CNRED program activities as appropriate and needed - Reach and engage diverse audiences in ways that are inclusive and do not discriminate to ensure full access to programs, facilities and educational services - Develop and follow a plan for professional development in priority subject matter consistent with personal and organizational goals

WORKING CONDITIONS: - Make individual arrangements for transportation adequate to meet position responsibilities and essential job functions - Assume occasional travel within the state - Work occasional evenings, as needed, to meet position needs

ACCOUNTABILITY RELATIONSHIPS: The Senior Program and Fiscal Administrative Specialist is accountable to the Co-Directors of the Environmental Resources Center, within the University of Wisconsin-Extension Community, Natural Resource and Economic Development Program Area.

TO BE CONSIDERED ELIGIBLE FOR THIS POSITION, YOU MUST MEET ALL OF THE FOLLOWING MINIMUM QUALIFICATIONS: - Bachelors degree in a field related to the responsibilities of the position - Significant experience leading, coordinating, managing or administering programs or projects - Demonstrated budget development or fiscal resources management skills - Content knowledge in fields related to the purpose of this position such as program/project management, budgeting, grants management, personnel management, etc. - Capacity in a wide range of computer and technical tools - Knowledge and skills to effectively interact with people from different cultural backgrounds, including those associated with race, ethnicity, national origin, religion, socioeconomic status, age, gender, disability, sexual orientation, and other aspects of human diversity

BEST QUALIFIED APPLICANTS WILL ALSO DEMONSTRATE MANY OF THE FOLLOWING PREFERRED KNOWLEDGE, SKILLS AND ABILITIES: - Masters or other graduate degree - Experience developing effective partnerships, coalitions, networks or professional work relationships - Ability to work independently and productively with minimal supervision - Ability to communicate ideas effectively orally, in writing and through educational technology - Ability to adapt to changing programming and workplace priorities - Demonstrated knowledge of the mission of Cooperative Extension and a working understanding of Cooperative Extension administrative, human resource, and budgetary policies and procedures

POSITION CLARIFICATION: This position is subject to University of Wisconsin System, University of Wisconsin-Extension and Cooperative Extension human resource policies. This position description is not intended to be comprehensive in nature given the changes in primary duties/essential job functions and position expectations that can occur over time in response to emerging and assessed community, program and organizational needs. Changes to this position description are subject to the approval of the UW-Extension Office of Human Resources and those to whom the position is accountable.

POSITION BENEFITS AND SALARY: State of Wisconsin benefits (https://www.wisconsin.edu/ohrwd/benefits/), including retirement, vacation, sick leave, health insurance, and other insurances. Starting salary range commensurate with minimum and preferred qualifications: $55,406 - $68,000.

EQUAL OPPORTUNITY: As an affirmative action employer, UW-Extension provides equal opportunity in programs and employment; and is strongly committed to maintaining a climate supportive of respect for differences and equality of opportunity. UW-Extension does not discriminate on the basis of age, race, creed, color, disability, sex/gender, sexual orientation, national origin, ancestry, religion, marital status, identity as a veteran, disabled veteran, Vietnam veteran or any other military service, arrest record or non-program related conviction record. We promote excellence through diversity and encourage all qualified individuals to apply.

Materials will be made available in alternative format upon request. Please call 711 if you are hearing or speech impaired and need assistance.

CRIMINAL BACKGROUND CHECK:

A criminal records review will be conducted prior to employment. Completed consent forms will be requested at the time of interviews. In compliance with the Wisconsin Fair Employment Act, convictions and pending charges will be considered only as they relate to this position.

TO APPLY All applicants wishing consideration must apply online and attach all required application documents/materials at the time of application. Applications will be accepted March 7, 2017. 1. COVER LETTER (up to two pages) in which you summarize how your qualifications meet those of the position. Please note that your response will be evaluated not only for content but for written communication skills as well. You are encouraged to refer to formal education, training, professional work history, volunteer work, research and any related life experiences in your response. Please follow the guidelines below to ensure your cover letter is as complete a summary of your qualifications as possible: o Prepare a summary paragraph for each of the listed MINIMUM QUALIFICATIONS. o Include a paragraph that summarizes the PREFERRED knowledge, skills and abilities which you possess as particular strengths, beyond the minimum qualifications. o If an Initial Position Focus is specified on the first page of the position description, describe any relevant experience you have related to the Initial Position Focus. 2. PROFESSIONAL RESUME, including related education, professional work history and volunteer experience. 3. CONTACT INFORMATION FOR THREE (3) PROFESSIONAL WORK REFERENCES, including at least one person who has been your immediate supervisor. For each reference, please indicate the nature of your professional relationship and include their title, e-mail address and telephone number. 4. FINAL COLLEGE TRANSCRIPTS for each of your degrees. Unofficial copies of final college transcripts are acceptable when applying for this position. Official final college transcripts are required upon hire.

Please upload only the materials requested above. Any documents, other than those requested, will be deleted from your application. Application materials that do not comply with these instructions are incomplete and will not be considered. Applications received after the application due date will be accepted through the conclusion of the initial application screening process.

The University will not reveal an applicant's identity who has requested confidentiality during the application process, unless or until there is a public records request and he or she is the successful candidate. See Wis. Stat. Sec. 19.36(7)(b).

A criminal records review will be conducted prior to employment. Completed consent forms will be requested at the time of final interviews. In compliance with the Wisconsin Fair Employment Act, convictions and pending charges will be considered only as they relate to this position.

HOW TO APPLY: Please click on the link below to apply. Please scroll down and choose either External or Internal Applicant buttons. http://jobs.ces.uwex.edu/jobs/senior-program-and-fiscal-administrative-specialist-100-environmental-resources-center/

For questions regarding the position, please contact Jenna Klink (jlklink@wisc.edu). For technical questions or assistance, please contact UW Service Center at (888) 298-4159. For all other questions please contact hrstaff@uwex.uwc.edu .

OTHER INFORMATION The University of Wisconsin-Extension provides equal opportunity in programs and employment and is strongly committed to maintaining a climate supportive of respect for differences and equality of opportunity. The University of Wisconsin-Extension does not discriminate on the basis of age, race, creed, color, disability, sex/gender, sexual orientation, national origin, ancestry, religion, marital status, identity as a veteran, disabled veteran, Vietnam veteran or any other military service, arrest record or non-program related conviction record. We promote excellence through diversity and encourage all qualified individuals to apply.

It is the policy of UW-Extension to provide reasonable accommodations for qualified individuals with disabilities who are employees or applicants for employment. If you require an accommodation to participate in any part of the hiring process, please contact Human Resources at hrstaff@uwex.uwc.edu. Please call 711 if you are hearing or speech impaired and need assistance.

A background check will be conducted for the finalist candidate. Employment is contingent upon a completion of a successful background check and establishment of identity and verification of employment eligibility as required by the Immigration Reform and Control Act of 1986. Additionally, UW-Extension reserves the right to verify any/all information you state or imply within your application materials to confirm your qualification(s) prior to appointment to the position.

 

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